Position:            Bid Coordinator

Primary Responsibilities (May include but not limited to):

• Provide full administration of bids and contracts for key customers
• Maintain and establish relationships with bid customers and vendors
• Focal point for sales lead database; maintain and update as required
• Review daily online bid services for bid opportunities and tracking
• Ability to effectively review & summarize detailed documents
• Interact with all levels of PVS Sales and Executive Groups
• Ability to push a project through all levels of an organization
• Participate in special projects
• Responsible for various report running and disbursement
• Continual system and process review and improvement
• To participate in team meetings and projects relating to Bid Administration quality
• Process customer requests relating to Bid activities
• Provide administrative support to Logistics to manage necessary aspects of international shipments
• Process Vendor check creation for Corporate subsidiaries through ERP (Adage)
• Responsible for maintaining accurate document management through applications

Required Education / Training / Equivalent Experience (Prior to hire / transfer):

• Associate Degree or relevant experience.
• Administrative, customer service and or sales experience preferred
• Excellent communication skills
• Strong organizational skills are a must
• Being able to multi task and adhere to a strict schedule is a must
• Attention to detail is a must
• Excellent interpersonal skills required
• The knowledge of municipal procurement processes and contracts is a plus
• Ability to utilize Microsoft Office Suite
• Problem solving skills
• Ability to excel in a high pace deadline oriented environment
• Team Player / Positive Attitude
• Job longevity (stayed in positions or field over 3 years)
• Notary (Or be willing to become one)

OJT (Required within the initial employment period – varies per position and experience):

• ADAGE skills
• Responding to customer requests
• Problem / crisis resolution