Bid Coordinator


Detroit, MI

23 June

Full Time

Position:            Bid Coordinator


Primary Responsibilities (May include but not limited to):

  • Provide full administration of bids and contracts for key customers
  • Maintain and establish relationships with bid customers and vendors
  • Focal point for sales lead database; maintain and update as required
  • Review daily online bid services for bid opportunities and tracking
  • Ability to effectively review & summarize detailed documents
  • Interact with all levels of PVS Sales and Executive Groups
  • Ability to push a project through all levels of an organization
  • Participate in special projects
  • Responsible for various report running and disbursement
  • Continual system and process review and improvement
  • To participate in team meetings and projects relating to Bid Administration quality
  • Process customer requests relating to Bid activities
  • Provide administrative support to Logistics to manage necessary aspects of international shipments
  • Process Vendor check creation for Corporate subsidiaries through ERP (Adage)
  • Responsible for maintaining accurate document management through applications


Required Education / Training / Equivalent Experience (Prior to hire / transfer):

  • Associate Degree or relevant experience.
  • Administrative, customer service and or sales experience preferred
  • Excellent communication skills
  • Strong organizational skills are a must
  • Being able to multi task and adhere to a strict schedule is a must
  • Attention to detail is a must
  • Excellent interpersonal skills required
  • The knowledge of municipal procurement processes and contracts is a plus
  • Ability to utilize Microsoft Office Suite
  • Problem solving skills
  • Ability to excel in a high pace deadline oriented environment
  • Team Player / Positive Attitude
  • Job longevity (stayed in positions or field over 3 years)
  • Notary (Or be willing to become one)


OJT (Required within the initial employment period – varies per position and experience):

  • ADAGE skills
  • Responding to customer requests
  • Problem / crisis resolution

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